Advice for Presenters

Sessions

Sessions will run in the order in the program. Each session is 1.5 hours long, divided into half-hour slots for each presenter. Please join your session on time, taking note of your time-zone.

Each presenter has 20 minutes to present. When it is your turn to present, you will be introduced by the chair. Your presentation will be followed by 10 minutes discussion facilitated by the chair.

Preparation

Before your session, consider how you would like to present. 

  • You may present live, sharing your video+audio via webcam, and screen-sharing your slides. 
  • You may pre-record your presentation as a video, upload to a video-sharing site (YouTube, Vimeo), and share the link in your session. 
  • You could plan to present live and make a video-recording as a back-up, in case your live-presentation is disrupted.
  • You could also plan to share links to content – audio, video, images, webpages – via text chat.

Whether you present live or via a recording, we expect you to be present at the start of your session and responsive in real-time for the discussion following your presentation. You may respond to questions in real-time via video+audio streaming, or by typing text in the session chat.

Access and inclusion

Make your presentation more accessible to conference attendees.

  • Audio description. Describe in words images and video that you share in your presentation. You can also describe yourself, if you wish.
  • Share content. Share pictures, slides or recordings from your presentation on the conference website. You can send content to: j.bollen@unsw.edu.au at any time.
  • Closed captions. Speak at a pace that makes captions easy to type. Offer to type captions for speakers in another session.

Zoom

Conference sessions will run using Zoom video conferencing. Before the conference, please download and install the latest version of Zoom from http://zoom.us. Sessions will run in self-select breakout rooms. You will need Zoom Client 5.3.0 or later to access self-select breakout rooms.

UNSW provides how-to advice on Zoom at https://www.myit.unsw.edu.au/services/staff/software/zoom-conferencing. You can also learn how to use Zoom from the video tutorials and support pages at https://support.zoom.us

We are running practice sessions in the week before the conference, if you’d like to try out your set up. 

Screen-sharing and Recording

Presenters are responsible for screen-sharing their own slides. If screen-sharing fails, try proceeding without slides.

We are not planning to record conference sessions or provide asynchronous access to recordings. If you wish to record your own presentation, you can do that yourself, on your own device. 

We also encourage presenters to share images and or links to video online via the conference website. You can do that before, during or after your presentation. Presenters are responsible for what they record/share. Send by email to j.bollen@unsw.edu.au.

When things go wrong

We’re meeting online – so we’re expecting glitches, slowdowns and dropouts. If something goes wrong, you’ll feel like you’re on your own. But stay calm and we’ll be patient while you find a way to reconnect.

If your connection drops-out, we’ll wait for you to re-join the session. You’ll have the time remaining in your slot in which to present. The chair won’t move on to the next presentation until it is time for the next presenter to speak.

  • If your video fails, try using audio-only instead. We’ll listen to you like it’s a podcast.
  • If your audio fails, try sharing your presentation as text. We’ll read along in the session chat.
  • Whatever happens – plan to have some text, images, recordings, links that you can share instead.

If you run out of time before your presentation is finished, you can share the rest of your presentation via the conference website. We can add images, video-links, and written text to your abstract page on the conference website. You can send content to: j.bollen@unsw.edu.au at any time.

If you run out of time for questions, you can share your email address in the session chat, and encourage listeners to stick around after the session.

Technical advice

Screensharing. For help with screen-sharing options on Zoom, see https://support.zoom.us/hc/en-us/sections/201740106-Screen-Sharing. There is advice on sharing powerpoint, keynote, video, virtual backgrounds and more.

Audio: For presenters or performers wanting to share audio in Zoom:

  • Go to PARTICIPANTS icon then MUTE ALL icon (bottom of screen)
  • SHARE SCREEN icon (at the bottom of screen)
  • Click to ADVANCED (icon at top of screen)
  • Choose MUSIC or COMPUTER SOUND ONLY icon.
  • If you wish to talk, you will need to adjust sound levels on the computer to low- or pause sound.

It is advised that you use this method with a Spotify account/playlist. 

Sharing video links. To share your presentation video-link via YouTube, you may choose ‘unlisted’ from the privacy settings on YouTube. Other people will only be able to see your video if you share the link. To upload a video to YouTube:

  • Go to: YouTube https://www.youtube.com/ and log in.
  • Click: the upload button at the top right of the window (upwards arrow)
  • Click: Privacy settings > Unlisted
  • Select: the file (drag and drop your video into the area shown)
  • Wait for your video to upload (see the upload bar at top)
  • Click: Publish
  • Click: Done

Once your video is uploaded, copy the new YouTube address to your video.

An alternative for videosharing is https://vimeo.com. There is advice on privately sharing videos via Vimeo https://vimeo.com/features/video-privacy.

You can also share links to content via Dropbox and other file-sharing services.